Community Use of Schools

Through our Community Use of Schools program, almost all of our school spaces are available outside of school hours for not-for-profit community groups. Our gyms, fields, auditoriums and classrooms are available for your sporting events, concerts, recitals and more. ​

A list of all SCDSB elementary and secondary schools, including addresses, are available on our School Search.

 

Submit your permit application online

 

Please apply online for a permit. If you have any questions, please contact the permit office (contact information is listed below).

 

What happens next?

A Permit Clerk will process the application and advise the applicant if the facility is available at the requested time. Once an application is approved, a rental contract will be issued and the applicant will be invoiced. A schedule of fees can be found on pages 10-16 of APM A1220.

Please note:

  • Please make an appointment before attending the Permit Office by using the contact information below.

  • Applicants must be 18 years of age or older, and an individual of 18 years of age or older must be in attendance for the duration of the rental contract.

  • No rental contracts will be available during Professional Activity (PA) Days, Christmas Break, March Break, Easter Monday and statutory holidays, except for rental contracts to carry out religious services.

  • Rental contracts will not be granted for the use of school facilities during the two weeks prior to the end of the school year, regularly scheduled maintenance projects, two weeks prior to the school year commencing and during the first week of school.

  • All rental contract holders must have liability insurance of at least $2 million and name the Simcoe County District School Board as Additional Insured.

Complete List of Permit Rules

 

Insurance

 

If you wish to purchase insurance, please follow these steps:

  1. Wait to receive an eBASE notification by email indicating that your permit has been placed 'on hold' pending the provision of an insurance certificate.

  2. Purchase insurance directly from AON Reed Stenhouse. They are available to answer any questions you might have.

  3. Upload your Certificate of Insurance into eBASE and enter your insurance details.

Contact Information

 

Barrie, Clearview, Collingwood area schools
705-734-6363, ext. 11361

Adjala-Tosorontio, Bradford West Gwillimbury, Essa, Innisfil, Midland, New Tecumseth, Orillia, Oro-Medonte, Penetanguishene, Ramara, Severn, Springwater, Tay, Tiny and Wasaga Beach area schools
705-734-6363 ext. 11372

Manager of Planning, Enrolment and Community Use
705-734-6363, ext. 11513

Community and Facility Use Coordinator (Outreach Coordinator)

Partnership opportunity inquiries
705-734-6363, ext. 11361

If you are unsure where a school is located, please visit our School Search.

APM A1220 - Community Use Procedures

Policy 2340 - Community Use of Facilities

Frequently Asked Questions - Permits and Facility Use

When buses are cancelled due to inclement weather are permits cancelled?

No, permits are not automatically cancelled when buses are cancelled. Permits will only be cancelled if the schools are closed or the afternoon custodial shift is cancelled. The Permit Office will contact any clients affected in these circumstances and will post cancellation notices on the board’s website. Please note that decisions to cancel afternoon custodial shifts are not made until after 12 noon.

Which schools are available for permitting in the summer?

Each summer the available school facilities change due to construction and maintenance requirements. Schools supplied by well water are not open for indoor summer permitting every year. Please note depending on the timing of your application school facilities may already be booked by other community users. School availability is subject to change due to maintenance projects.

What dates & times are the schools available for permitting in the summer?

Facilities within a school are available Monday to Thursday from 8 a.m. – 5 p.m., from the first week of July up until the last two weeks prior to the school year commencing.

School fields are open May 1st to October 31st. Actual start date is dependent on field conditions. Start time is 6:30 p.m. Please note that wet field conditions may make fields unplayable during the season.

Are schools available on Fridays in the summer?

If custodial coverage can be arranged, permits may be accommodated.

Is air conditioning available and what does it cost?

Air conditioning is available at some locations only. The cost depends on the specific rooms being used and length of the permit request. Your permit clerk will be able to provide you with the cost.

When can summer permits be confirmed?

Due to summer maintenance projects, approvals and confirmations for summer requests cannot be given before June 1st. Summer availability is also subject to change after June 1st.

Can I make alterations to my summer permit?

Alterations may be accepted until the end of June. After June 30th, alterations will not be possible.

I want to book school space for a film or music video shoot. What do I do?

For films, please send a summary of the script to the Assistant Manager of Community Use for approval.

For music videos, please send a copy of the lyrics and a summary of information about the video to the Assistant Manager of Community Use for approval.

Once you receive an approval back you can continue with the permit application process.